Event Coordinator

The Event Coordinator collaborates with the Account Managers (AM) and Project Managers (PM), and internal teams to ensure client events, objectives, and service needs are being met.

Essential Job Functions

• Ensures deliverables (event specs and collateral) are on time and on schedule throughout project life cycle
• Communicates purpose, rationale, needs and due dates of projects
• Understands and verbalizes client changes to internal team
• Supports day-to-day budget management and reports
• Attends regular training sessions on audiovisual fields, and specific pieces of equipment
• Research and train on software, virtual platforms and equipment as needed and as directed by Managers; continuous training and proactivity is a must

Works with Account Managers

• Initiates project estimates, maintains schedules, creates diagrams, estimates, updates status reports, participates in status meetings, and updates conference call notes
• Addresses client needs as directed by Account Manager
• Works to establish a direct relationship with the client and partner
  agencies

Works with Project Managers

• Input data into Current, for proper asset tracking and updates, perdirection of the warehouse manager
• Notifying them of changes in equipment needs during estimating process, under direction of PM
• Confirming shipping details and crosschecking international shipment packs against the Carnet

Communicates with Creative

• Communicate status updates and next steps with the Creative Services Team, under direction of AM
• Stay apprised of budget status
• Reviews and provides input on materials before being sent to client to ensure accuracy and completeness

• Specific Knowledge, Skills, and Abilities

Specific Knowledge, Skills and Abilities

• Strong interpersonal, customer service, and telephone skills are a must
• Ability to work in a team-oriented environment is required
• Exceptional attention to detail
• Ability to manage multiple projects/events simultaneously and anticipate/meet deadlines
• Ability to self-manage time and prioritize responsibilities
• Excellent verbal and written communication skills
• Financial acumen critical for detailed financial responsibilities
• Familiarity with Audio/Visual equipment and setup is a plus

Minimum Qualifications

• Education—Bachelor’s degree in Business or a related field; or equivalent training
• Experience—one to two years in similar position, or in project management role; direct event or planning experience preferred

Additional Information

• Reports directly to Account Supervisor
• Above listing is not exhaustive; “other duties as assigned” should be expected
• Hours typically range from 8:30am – 5:30pm, however work outside of these parameters can occur depending on event/deadline
• After approx. 12 months of service, and/or demonstrated equipment proficiency, domestic and international travel may be discussed
• Not a remote position