We’ve heard it before: location, location, location. But it’s not just about where to have the meeting geographically. It’s also crucial to pick an event space that works best for you and your
- Make sure that your attendees AND the required equipment will fit comfortably. Too small of a room can make people feel claustrophobic and the temperature will rise. Too large of a room can cause people to lose focus on the subject matter and struggle to hear everything.
- Understand hotel capacity charts. Capacity charts are great tools, but they do not take into account any audiovisual equipment or stages you need. Make sure you realize that the capacity is based on only tables and attendees—and plan accordingly.
- Rely on your production company. Always ask the experts whether or not a space will work for you. If your speakers can’t be heard or if the presentation isn’t visible to everyone, it will not be a successful meeting.
- Check with the hotel to ensure there are no obstacles in the room. Not all floor plans show columns or pillars in the room. Make sure all your attendees will be able to see and hear the presentations.
- Find out who else is meeting at the hotel. Most hotels will share this information with you. It’s always good to check to make sure there isn’t another gathering that is a conflict of interest or could disturb your meeting.
When traveling, the obvious things to bring are always what you will need when you get to your destination. The things below will make you more prepared and traveling a little more pleasant:
- A Change of Clothes. This is a lesson you don’t want to learn the hard way. Multiple connections in your flight plan increase the chances of lost or delayed luggage. Pack your carry-on accordingly!
- Noise Cancelling Headphones. You don’t always know who is sitting next to you on the plane. These are also good at night when you get that hotel room right by the elevator.
- USB Battery Charger. Flights get delayed more often than not and usually when your battery life is in limbo. Though the majority of airlines lifted the personal device usage ban, it doesn’t mean all airlines have charging outlets at each seat. A USB battery charger can keep your phone on and keep you connected.
- Snacks. When traveling, it is always good to have a few snacks stashed away in your carry-on. Stave away the hangry moments by being prepared with your favorite go-to snacks.
- Empty Water Bottle. Most airports now have water bottle filling stations where you can fill up your bottle for free. This obviously prevents dehydration which is common during travel, as well as over-paying for airport bottled water.
We’ve seen hundreds of thousands of presentations here and around the world. Here’s some essential things to remember when it’s time to give yours:
1. Make it Short. The more information you present, the more information they can potentially forget. Boil it down to your essential message and stick to it.
2. Make it Visually Impactful. Custom graphics can punctuate your ideas and make an impact. Break up data-heavy slides with purposeful and eye-catching graphics.
3. Know it Front to Back. Not having to read your own slides will increase audience confidence in what you’re saying. Make eye contact with the audience as much as possible.
4. Encourage Participation. Asking people questions gets conversations started and can give you time to breathe.
5. Relax and Enjoy It. The audience knows if you’re having a good time or not. When you’re having fun, they’re having fun.
What tips do you have for giving presentations?