We’ve heard it before: location, location, location. But it’s not just about where to have the meeting geographically. It’s also crucial to pick an event space that works best for you and your
- Make sure that your attendees AND the required equipment will fit comfortably. Too small of a room can make people feel claustrophobic and the temperature will rise. Too large of a room can cause people to lose focus on the subject matter and struggle to hear everything.
- Understand hotel capacity charts. Capacity charts are great tools, but they do not take into account any audiovisual equipment or stages you need. Make sure you realize that the capacity is based on only tables and attendees—and plan accordingly.
- Rely on your production company. Always ask the experts whether or not a space will work for you. If your speakers can’t be heard or if the presentation isn’t visible to everyone, it will not be a successful meeting.
- Check with the hotel to ensure there are no obstacles in the room. Not all floor plans show columns or pillars in the room. Make sure all your attendees will be able to see and hear the presentations.
- Find out who else is meeting at the hotel. Most hotels will share this information with you. It’s always good to check to make sure there isn’t another gathering that is a conflict of interest or could disturb your meeting.
When traveling, the obvious things to bring are always what you will need when you get to your destination. The things below will make you more prepared and traveling a little more pleasant:
- A Change of Clothes. This is a lesson you don’t want to learn the hard way. Multiple connections in your flight plan increase the chances of lost or delayed luggage. Pack your carry-on accordingly!
- Noise Cancelling Headphones. You don’t always know who is sitting next to you on the plane. These are also good at night when you get that hotel room right by the elevator.
- USB Battery Charger. Flights get delayed more often than not and usually when your battery life is in limbo. Though the majority of airlines lifted the personal device usage ban, it doesn’t mean all airlines have charging outlets at each seat. A USB battery charger can keep your phone on and keep you connected.
- Snacks. When traveling, it is always good to have a few snacks stashed away in your carry-on. Stave away the hangry moments by being prepared with your favorite go-to snacks.
- Empty Water Bottle. Most airports now have water bottle filling stations where you can fill up your bottle for free. This obviously prevents dehydration which is common during travel, as well as over-paying for airport bottled water.
We’ve seen hundreds of thousands of presentations here and around the world. Here’s some essential things to remember when it’s time to give yours:
1. Make it Short. The more information you present, the more information they can potentially forget. Boil it down to your essential message and stick to it.
2. Make it Visually Impactful. Custom graphics can punctuate your ideas and make an impact. Break up data-heavy slides with purposeful and eye-catching graphics.
3. Know it Front to Back. Not having to read your own slides will increase audience confidence in what you’re saying. Make eye contact with the audience as much as possible.
4. Encourage Participation. Asking people questions gets conversations started and can give you time to breathe.
5. Relax and Enjoy It. The audience knows if you’re having a good time or not. When you’re having fun, they’re having fun.
What tips do you have for giving presentations?
We have moved our headquarters to a new building, but still have that Centrifuge groove that you know and love!
Kinks from Centrifuge Media on Vimeo.
Well, we made it over to our new state of the art office, but some of us are still trying to work out the kinks.
As we have been telling you over the past year, we have been working with Bobbitt Design Build on a new office in the Brier Creek area of Raleigh. Well, it is finally done and we are officially moved in! Our new address is 7249 ACC Boulevard, Suite 101 Raleigh, NC 27617. We will be providing a lot more information here about the new office, what it means for us, and how it is going to benefit our clients soon!
“Our battered suitcases were piled on the sidewalk again; we had longer ways to go. But no matter, the road is life.” ― Jack Kerouac
When working for a company whose employees log hundreds of thousands of miles of air travel each year, you not only learn a lot about personal travel preferences – window vs aisle, carry-on vs checked luggage, to recline or not to recline – but you also pick up a lot of useful tricks and tips to survive long layovers, navigating security checkpoints quickly, and overcoming jet lag. This is the third part in a series that will help spread some of this knowledge to the most frequent of flyers or those who just skip out of town on the occasional vacation or weekend getaway. Some of these tips are no-brainers and others may elicit an “Ah ha!” moment when you read them.
“Oh my fur and whiskers! I’m late, I’m late, I’m late!” – The White Rabbit (Alice in Wonderland)
Be sure to check in for your flight 24 hours in advance in case you end up being short on time when you arrive at the airport. Most airlines will not let you check in once you are within 30 minutes of your scheduled departure. There are several factors that determine how long it can take to get through a security checkpoint and the only one that you have control over is how punctual you are. Give yourself plenty of time to get to the airport, check your bag(s), and navigate through security. A good rule of thumb is at least 1 hour before the departure time for domestic flights and 2 hours before international flights. Having time to waste at your gate is much more enjoyable than sprinting through gauntlet of people towing suitcases or small children in hopes that you don’t miss your flight.
While traveling can be stressful and exhausting at times, we at Centrifuge Media are grateful that we get to travel as part of our job and relish in the chances to see both new and familiar places. Please share your own travel tips and tricks in the comments section below. The more we share our experiences, the more we can all learn to become travel pros.